Centralize inventory across every warehouse, store, branch, and service vehicle. HandiFox gives you one accurate total on-hand view with location-level quantities, connected to QuickBooks Online or Desktop.
.avif){kind=tracking}
Managing inventory across multiple locations becomes unreliable when every site keeps a separate spreadsheet or count. A warehouse tracks pallets in one file, a branch keeps another tally, and the parts riding on a service vehicle exist only in a technician’s head.
The cost is daily: overstock at one site while another runs out, transfers nobody recorded, duplicate purchase orders, hours spent reconciling files that were already out of date.
Inventory management software for multiple locations closes that gap. One inventory management system holds the total on-hand quantity and the quantity at each site, so purchasing, transfers, and fulfillment work from the same numbers.
HandiFox keeps the company total and the per-site quantities in one place. Open an item to see how much you own overall, then the split by location — units in the main warehouse, on a branch shelf, loaded on a van.
Purchasing can check whether another location already holds the stock before placing an order. Managers can see which site has enough inventory before they promise a delivery date, and owners can review quantities remotely instead of calling each location for a count.
For example, when a branch drops below its reorder point and the main warehouse holds a surplus, the team can restock from existing inventory instead of placing another purchase order.
Total on-hand and location-level quantities side by side
Inventory reports by location or across the whole business
Remote monitoring — no site visit needed to trust the number
Use one multi-location inventory control system to track quantities, reorder points, mobile access, and reporting without configuring a full ERP.
See the on-hand quantity at each site and the combined total for the business. Receiving, sales, counts, and transfers all update both numbers, so location inventory management stays consistent instead of drifting apart file by file.
Monitor inventory levels and set reorder points individually per warehouse or for all sites at once, so a busy store and a slow-moving branch are not measured against the same threshold when you plan replenishment.
Limit HandiFox mobile app users to location-specific data. On the web, control which items are visible at each location.
Assign mobile devices to locations so field and warehouse teams record work where it happens. Vans, branches, and warehouses all report into the same multi-location inventory tracking system rather than into separate notes.
Review inventory per location or across the whole company, and keep stock data centralized instead of scattered across files each site maintains on its own. Pair it with barcode inventory tracking for faster, cleaner counts.
One company-wide threshold does not fit a business running a busy flagship store and a small regional stockroom. HandiFox lets you set reorder points for all sites at once, then set them individually per warehouse where demand differs.
A fast-moving part can warrant a high threshold at the main warehouse and a much lower one at a branch that turns a fraction of the volume — each site measured against its own demand, not a company average.
Quantities are monitored against each location’s own reorder point, so low stock at one branch reads as a branch-level problem: solve it by moving stock from a site with surplus, or by restocking when there is none to move.
Not every location is a building. Businesses shopping for multi-warehouse inventory software usually need the same control over stock riding on their trucks.
Track receiving, counts, and outbound movement warehouse by warehouse, while a combined on-hand total keeps the company-wide picture intact.
Give each branch its own quantities and reorder points, so local demand drives replenishment.
Use mobile inventory management to assign devices to field locations, so parts taken from service vehicles are recorded against the right site.
HandiFox is built around QuickBooks: HandiFox Online works with QuickBooks Online, HandiFox Desktop with QuickBooks Desktop. The inventory you manage across multiple locations and the numbers in your books describe the same business.
Items, quantities, purchase orders, and sales activity move between the two systems instead of being keyed in twice — your team records receiving, transfers, and sales where the work happens, and accounting sees the result without a separate export.
Teams record receiving, transfers, and sales once. Accounting gets the same inventory activity without a separate export or another round of data entry. See how the QuickBooks inventory integration works.
The built-in assistant can walk users through setup and answer questions about the task open on screen, including orders and everyday inventory workflows.
run inventory with HandiFox
automating SMB inventory
on the QuickBooks App Store
Shower Hardware Supply sells plumbing and bath hardware from three sites. Before HandiFox, seeing what the company held meant collecting three separate answers and hoping each was current.
We have 3 sites that we needed to see and track all products and sales with one platform. HandiFox has proven to be that tool
Three sites, each with its own products and sales activity, and no single platform showing all of them together.
Each site records its own receiving, sales, and counts. Those quantities roll up into one company-wide on-hand figure, and the same inventory data stays connected to QuickBooks.
Teams comparing multiple location inventory management tools tend to weigh the same five criteria.
| Spreadsheets | HandiFox | Full ERP | |
|---|---|---|---|
| Real-time visibility | Accurate until the next unrecorded movement | Total and per-location quantities in one system | Broad, deeply configurable visibility |
| Mobile location access | File-level at best; everyone sees everything | Mobile users limited to location-specific data | Granular and highly customizable |
| Mobile access | Editing a shared file on a phone | Mobile devices assigned to locations | Depends on the modules licensed |
| QuickBooks sync | Manual re-entry into accounting | Works with QuickBooks Online or Desktop | Usually replaces the accounting system |
| Setup complexity | Fast to start, expensive to maintain | Guided onboarding, built for SMB teams | Higher complexity, cost, and implementation time |
Moving several sites into one system requires a clear plan for data, users, devices, and QuickBooks. Our multi-location inventory management setup is guided rather than handled as a self-service upload.
Support after go-live. Our support center, getting-started guide, and training resources stay available after launch, and the in-app AI assistant answers task-level questions in context. Available channels depend on your plan.
We go through your locations, users, mobile devices, current inventory data, and whether you run QuickBooks Online or QuickBooks Desktop.
Inventory data is imported and synced with QuickBooks, then location-specific settings are configured: sites, device assignments, access rules, and reorder points.
Teams are trained on their own workflows — receiving, transfers, counts, and sales — and each workflow is validated at the location that will run it.
It tracks stock at every site a business operates — warehouses, stores, branches, and service vehicles — and holds those quantities in one system instead of separate files. Unlike a spreadsheet, the company total and the per-location numbers update from the same records, so purchasing, counts, and sales all reference the same inventory data.
Yes, depending on how your team uses HandiFox. In the mobile app, you can restrict users to specific locations, so they only work with inventory at the locations assigned to them. On the web, you can control which items are visible at each location, but users cannot currently be restricted to specific locations.
Yes. HandiFox can manage inventory across fixed locations such as warehouses, stores, and branches, while mobile devices can be assigned to the inventory locations used by field teams. This gives the business one total on-hand view while keeping quantities tied to the correct location.
Yes. Mobile devices are assigned to locations, so work is recorded against the right site. With the mobile app, your team can check quantities and record inventory work from the device itself. Supported platforms differ between HandiFox Online and HandiFox Desktop.
Both, through two products: HandiFox Online integrates with QuickBooks Online, and HandiFox Desktop with QuickBooks Desktop. Items, quantities, purchase orders, and sales activity move between HandiFox and your books, so inventory across multiple locations and your accounting data stay aligned without duplicate entry.
The number depends on the product and plan you choose. Check current limits on the pricing page, or tell our team how many sites, users, and devices you run — they will confirm which plan covers your multi-location inventory management setup.
Or call +1 877-942-6343 to talk through your setup.
.svg){kind=icon}
